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Paycheck Protection Program Loan Forgiveness

PPP Update

  • Apply for PPP loan forgiveness here. Find online registration/sign-in information below.
    Important: Apply directly with us as we are not an SBA Direct Forgiveness participant.
  • Complete our online application in 10 minutes or less if your loan is $150K or less.
  • Find helpful information about PPP loan forgiveness below.

Before you apply for loan forgiveness

Step 1
Determine if you're eligible to apply

Loan forgiveness requires that you apply after your covered period and that your loan funds are used for eligible costs. See if you are eligible to apply.

Step 2
Determine which forgiveness application you will complete

The SBA provides 3 different versions of the PPP loan forgiveness application form. Determine which you will complete.

Step 3
Gather your documents

There are specific documents you'll need to retain and/or submit for your application. See the types of documents you'll need.

Step 4
Apply for loan forgiveness

Register or sign-in for loan forgiveness below. Be sure to have your SBA loan number handy.

Register or sign-in to PPP loan forgiveness

Bank of the West PPP clients accessing our PPP portal for the first-time
If you received a PPP loan in 2020 but you have not yet registered for PPP loan forgiveness and you did NOT register to apply for a PPP loan in 2021, you must first register to access our PPP portal to apply for PPP forgiveness.
Bank of the West PPP clients with access to our PPP portal
If you previously registered for PPP loan forgiveness or if you registered to apply for a PPP loan in 2021, use your email and password credentials to log-in to PPP forgiveness.
Determine if you're eligible to apply for forgiveness

Before you can apply for PPP loan forgiveness, you'll first want to make sure you're eligible to apply. Be sure your covered period(s) has ended and you know the PPP loan proceeds that were used for eligible costs. Note that you must apply for loan forgiveness with the same financial institution that originated your PPP loan.

  • What is the covered period?

    The covered period is the period of time you have to spend your loan proceeds on eligible PPP costs. The SBA allows you to choose any covered period from 8 weeks (56 days) to 24 weeks (168 days), beginning on the date you received your loan proceeds. Only loan proceeds spent on eligible PPP costs during your covered period are eligible for forgiveness. To apply for PPP loan forgiveness, your covered period must have ended.

    If you have both a first draw and a second draw loan, you must apply for loan forgiveness on your first draw loan before or at the same time as you file your application for forgiveness on your second draw loan. Note that the covered periods for your first and second draw loans cannot overlap.

  • What are eligible PPP loan costs?

    The spirit of the PPP loan program is to keep employees on payroll by helping businesses cover certain payroll and benefit expenses. In addition, certain non-payroll expenses are eligible to help keep your business moving forward. Therefore, at least 60% of loan funds must have been used to cover payroll expenses, with no more than 40% used on non-payroll costs. Expenses include:

    Payroll expenses (at least 60%): Salaries, wages, tips or commissions (max. $100,000 per employee gross earnings), employee benefits (i.e. vacation/sick pay, healthcare/retirement benefits, life/vision/disability/dental insurance, state and local taxes).

    Non-payroll expenses (no more than 40%): Mortgage interest, rent, utilities, worker protection costs related to COVID-19, uninsured property damage costs caused by looting or vandalism during 2020, and certain supplier costs and expenses for operations.

    You can find addition details about PPP loan forgiveness on the SBA's website.

Determine which forgiveness application you will complete

On January 19, 2021, the SBA revised the 3 different versions of the PPP Loan Forgiveness application. Each is application is designed to serve a different business situation and, for many borrowers, may streamline the steps to forgiveness. The forms can be used for either a first draw or second draw PPP loans. However, you must apply for loan forgiveness on your first draw loan before or at the same time that you apply for loan forgiveness on your second draw loan.

Below, you can find out which version your business will be required to complete and what you may need to have ready when you apply. If you're a Bank of the West PPP customer, our online application will guide you to which SBA PPP loan forgiveness application form you are required to complete. Note that you must apply for loan forgiveness with the same financial institution that originated your PPP loan.

  • Businesses with PPP loans $150,000 or less

    You will complete PPP Loan Forgiveness Application Form 3508S

    Form 3508S is intended to keep the forgiveness process simple. It contains fewer calculations and requires you to make certifications regarding how you used PPP funds as required by law. You will not be required to submit supporting documents, however, the SBA does require that you retain all loan forgiveness supporting documents such as employment records/payroll and non-payroll documentation for a period of up to 4 years.

    Form 3508S eligibility: You received a PPP loan of $150,000 or less

    You can find more details and instruction about Form 3508S on the SBA website.

  • Businesses with PPP loans more than $150,000 or more that did not significantly reduce employees and wages

    You may be eligible for PPP Forgiveness Application Form 3508EZ

    Form 3508EZ can help streamline the application process for businesses and self-employed businesses with PPP loans more than $150,000 that upheld the spirit of the PPP and did not significantly reduce employees (not by more than 25%) or their pay during the covered period.

    You can find more details and instruction about Form 3508EZ on the SBA website.

    Application Form 3508EZ eligibility details:

    • Your business did not reduce the annual salary or hourly wages of any employee by more than 25% during the covered period AND you did not reduce the number of employees or average paid hours of employees, or;
    • Your business did not reduce the annual salary or hourly wages of any employee by more than 25% during the covered period AND was unable to operate at the same level of business activity due to compliance with specific COVID-19 health and safety requirements or guidelines.
  • Businesses with more complex situations or those businesses that made significant reductions in employees and wages

    You are eligible to apply using the PPP Forgiveness Application 3508

    Form 3508 helps businesses that have PPP loans $150,000 or more and made more significant employee reductions (more than 25%) and wages, or for businesses that may have more complex situations. The application is more complex than that of its peer applications (Forms 3508S and 3508EZ) and it requires multiple calculations and documents to be submitted and sent to the SBA.

    Application Form 3508 eligibility information:

    If you are not eligible to complete form 3508S or 3508EZ, you are required to apply using the standard application.

    You can find more details and instruction about Form 3508 on the SBA's website.

    Bank of the West Forgiveness Assistant Form (Required)

    We understand that Form 3508 is more complex and requires multiple calculations. Don't worry, if you're a Bank of the West PPP customer, we've created the Forgiveness Assistant Form to help you through the standard application. The Forgiveness Assistant Form is required if you are applying for PPP loan forgiveness with us and you are not eligible to complete Forms 3508S or 3508EZ. You will need to download the Forgiveness Assistant Form, complete it, save it and then upload it into our online portal when prompted.

    Learn more about the forgiveness assistant form
Gather your documents

To apply for PPP loan forgiveness, you will need to provide and/or retain various documents to substantiate how your loan proceeds were used by your business. In fact, many payroll providers (e.g. ADP, Paychex) are creating custom PPP payroll reports and we encourage you to submit these third party vendor payroll reports as they are acceptable forms of documentation, when required. If you plan to start gathering documentation on your own, here's what you may need.

  • Payroll Documents

    You'll need to provide or retain documents that verify your eligible cash compensation and non-cash benefit payments during the covered period, including:

    Bank account statements or third-party payroll service provider reports documenting the amount of cash compensation paid to employees.

    Tax forms (or equivalent third-party payroll service provider reports) for the periods that overlap with the covered period (or alternative payroll covered period):

    • Payroll tax filings reported, or that will be reported, to the IRS (typically, Form 941); and
    • State quarterly business and individual employee wage reporting and unemployment insurance tax filings reported, or that will be reported, to the relevant state.

    Payment receipts, cancelled checks, or account statements documenting the amount of any employer contributions to employee health insurance and retirement plans

  • Full-time Equivalent (FTE) Documents

    Note: If you qualify for the Form 3508S or 3508EZ application, you may not need to gather the FTE documents.
    For Form 3508, you'll need to provide documents showing:

    • the average number of FTE employees on payroll per week employed by the Borrower between February 15, 2019 and June 30, 2019;
    • the average number of FTE employees on payroll per week employed by the Borrower between January 1, 2020 and February 29, 2020; or
    • in the case of a seasonal employer, the average number of FTE employees on payroll per week employed by the Borrower between February 15, 2019 and June 30, 2019; between January 1, 2020 and February 29, 2020; or any consecutive 12-week period between February 15, 2019 and February 15, 2020.

    You'll need to provide Average FTE for this date range when you apply for forgiveness, but your document(s) can cover periods longer than your chosen reference period. These include:

    • Payroll tax filings reported, or that will be reported, to the IRS (typically, Form 941), and
    • State quarterly business and individual employee wage reporting and unemployment insurance tax filings reported, or that will be reported, to the relevant state.

    If you were unable to return to the previous FTE levels, be prepared to maintain documentation related to any permitted "safe harbor" FTE reduction situations, that include:

    • There was an inability to rehire individuals who were employees on February 15 (for example an employee refused a written offer of rehire because they left the area or were concerned about their health status);
    • There was an inability to hire similarly qualified employees for unfilled positions on or before December 31, 2020 (for example, you placed advertisements that required certain education or work history, and no applicants applied who met that minimum criteria), or;
    • You were unable to return to prior FTE levels because your business was not able to operate at the same level of business activity due to compliance with legal requirements established or guidance related to the maintenance of standards for sanitation, social distancing, or any other worker or customer safety requirement related to COVID-19 (for example local authorities only permitted your restaurant to provide take-out or delivery, or only allowed 50% of the tables to be occupied).
    • Your satisfaction of FTE "safe harbor" #2 of Form 3508
  • Non-payroll Documents

    Non-payroll documentation is needed to verify the existence of your non-payroll obligations and/or services prior to February 15, 2020 and, for all categories, the eligible payments from the covered period. You may need to retain and/or submit documents including copies of invoices, purchase orders, contracts, cancelled check, etc., for the following:

    • Mortgage interest
    • Rent or lease payments
    • Utility payments 
    • Eligible operations and supplier payments
    • Property damage and vandalism or looting due to public disturbances that occurred during 2020 not covered by insurance or other compensation
    • Worker protection costs to comply with applicable COVID-19 guidance

    This list applies to the majority of businesses, but your situation may be unique, especially if you are a self-employed.

Go to your forgiveness dashboard

Ready to apply for loan forgiveness? Start your loan forgiveness application here. Be sure to have your SBA loan number handy.

Tell us where you live

Choose your state of legal residence. We can then give you information about the products and services available in your area.

Note: Bank of the West has branches only in the states listed in the drop-down. At this time, we only open accounts for individuals and businesses in these states.